ASSISTANT DIRECTOR: PROVISIONING ADMINISTRATION OFFICER
REFERENCE NO: LOGDIV/01/40/25/01

SALARY : R468 459 – R561 894 per annum (Level 09)

CENTRE : Central Procurement Service Centre, Eco-Origin Office Park Block E,
Centurion

REQUIREMENTS :

A minimum of Grade 12 (NQF L4) or equivalent with relevant academic
qualification at NQF Level 6 specialising in Supply Chain Management, Public
Administration or related qualification as recognised by SAQA. Minimum of
three (3) years’ experience in a Provisioning/Procurement Environment at a
supervisor level.

Special requirements (skills needed): The successful
candidate must have an in-depth understanding of Government’s Revised
Framework for Strategic management process and annual performance plans,
and the DOD strategic management process and Framework that provides the
norms and standards within which the Departmental results-based planning,
budgeting, reporting, risk management, and audit process are executed in the
realisation of the Defence mandate.

 

In-depth knowledge of the Procurement System. Advanced knowledge in respect of the development/formulation,
implementation and monitoring of policies and procedures; analytical skills,
excellent strategic management and negotiation skills with good interpersonal
relations and a superior level of verbal and written communication capabilities.
Ability to identify strategic gaps and propose viable solutions. Exceptional time
management skills with sensitivity to deadlines. Good understanding of civilmilitary relations, along with a solid understanding of current defence policy
and policy issues.

 

Excellent demonstrable end-user computer skills in all MS
Office packages in accordance with department-specific service writing
conventions, accompanied by highly developed presentation skills and
presentation software proficiency. The incumbent must be assertive and selfdriven, innovative and creative, solution-oriented and able to work under
stressful situations, very strict timescales and have the ability to maintain high
levels of confidentiality.

 

Ability to successfully comply with the security
clearance processes of the Department of Defence. Managerial and
Leadership Skills, and Numerical skills to assess price-to-value ratios. Report
writing skills. Ability to assess data regarding procurement trends. Ability to
identify inconsistencies regarding procurement.

DUTIES :

The successful candidate will be responsible for the following duties:
coordinating and monitoring procurement plans and requisitions; developing
and implementing demand and acquisition plans in line with operational needs;
coordinating procurement processes, including specifications, sourcing, bid
processes, and supplier management; managing the acquisition process in
accordance with Supply Chain Management (SCM) policies and Defence
Regulations;

 

ensuring compliance with SCM policies, National Treasury (NT)
Regulations, and applicable legal frameworks; ensuring correct documentation
and compliance of procurement processes; maintaining provisioning systems
(e.g., LOGIS) and stock cataloguing standards; managing provisioning
functions such as inventory planning, ordering, and receipt of goods and
services;

 

ensuring correct classification and coding of items using supply
cataloguing systems; implementing processes for provisioning item
classification and control; overseeing inventory levels, administration, and
conducting periodic stock-taking and reconciliations; addressing obsolete,
surplus, and redundant stock; monitoring warehousing and logistical flow of
materials; packing all anti-magnetic stores in the appropriate anti-magnetic
warehouse facility;

 

ensuring adherence to PFMA, PPPFA, Treasury
Regulations, SCM frameworks, and DOD supply policies; assisting with audit
preparations and implementing audit recommendations; maintaining accurate
records for audit and reporting purposes; preparing regular reports on
procurement status, stock levels, and performance indicators; maintaining
procurement registers and provisioning databases, drafting internal
correspondence, and preparing monthly or quarterly reports; providing
leadership and guidance to subordinates; and ensuring skills development and
performance management of staff.

 

ENQUIRIES : Col. N.O. Thom Tel No: (012) 402 2760/Ms M. Mathonsi Tel No: (012) 402 2619

APPLICATIONS : Department of Defence, Logistics Division, 228 Visagie Street, Peterson
Bothongo House 2, Pretoria 0001 or email to Logdivhrplan@dod.mil.za

NOTE : It is the Department’s intention to promote equity (race, gender and disability)
Through the filling of these posts with candidates whose
transfer/promotion/appointment will promote representivity in line with the
numeric targets as contained in our Employment Equity plan.