ASSISTANT DIRECTOR: STRATEGIC COMMITTEES (EMINENT PERSONS GROUP (EPG) REF NO: DSAC-17/06/2026
SALARY :
R487 197 per annum (level 09)
CENTRE : Pretoria
REQUIREMENTS :
Senior Certificate/Matric Certificate /Grade 12 Certificate or equivalent
qualification; A minimum three-year National Diploma (NQF 6)/ Degree (NQF
level 7) as recognised by SAQA in Public Administration, Office Management,
Business Administration, Business Management, Office Management and
Technology or any relevant Administration qualification; 2-3 years relevant
experience at least 2 years as an Administration Officer in secretariat support
of sport transformation initiatives for EPG or any relevant administration / office
support environment; Knowledge of Relevant Public Service Regulation.
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Transformation Charter and Prescripts; Understanding of office procedures,
administrative systems and policies; Understanding of Sport Federations;
Knowledge and understanding of the Sport sector in South Africa; Knowledge
and understanding of EPG initiatives; Data analytical skills; Client Orientation
and Customer Focus; Presentation skills; Good communication and
Interpersonal relations; Computer literacy; Planning and organising skills;
Strong Minute taking skills; Problem solving skills; Analytical skills; Research
skills; knowledge management skills, document management skills;
meticulous and attention to detail.
DUTIES :
The purpose of this post is to provide administrative and logistical support to
the Eminent Persons Group (EPG) and its Secretariat by coordinating sport
transformation initiatives; Capture, verify and cross check data received from
Federations; Distribute data sheets to National Federations; Receive
completed Data Sheets from National Federations; Follow up on outstanding
data sheets from Federations; Capture Data Received from Federations into
Master Sheet; Conduct research to assist in report writing;
Submit Cross Checked Master Sheet Data to Federations for verification; Ensure all Master Sheet information submitted to Federations are returned and verified;
Communicate regularly with Federations to clarify discrepancies and support
data accuracy; Identify and resolve data anomalies, inconsistencies, and
missing information; Monitor federations adherence to timelines and reporting
standards; Compile reports highlighting data quality issues and areas for
improvement; Maintain and approve verified Master Data Sheets;
Record and track all anomaly resolution activities for audit and reporting purposes; Provide regular progress updates and feedback to relevant stakeholders; Ensure data is correct and up to date for annual audit; Assist in developing and maintaining Master Comparative Data Sheet, Comparative Barometer Tables, and Prepare graphs, tables, data interpretation and data analysis; Provide administrative support services to the unit and the EPG Committee;
Liaise with the EPG Chairperson and Members to coordinate and schedule meeting dates for the financial year; Attend and provide secretariat support to the EPG Committee; Attend EPG meetings virtually and in person, both internal and external; Take minutes of meetings and circulate to all stakeholders; Ensure all meeting minutes are completed with accuracy and submitted timeously; Track and follow up on action items and resolutions from meetings;
Serve as a point of contact between the EPG Secretariat and stakeholders; Maintain filing systems (electronic and manual) and ensure records are properly managed and easily retrievable; Prepare relevant documents, minutes, correspondence, reports, submissions, memos and briefing notes as required; Ensure timely dissemination of information and documentation; Handle confidential documents with discretion and maintain data integrity;
Provide support to the Director and the EPG Committee members in terms of Transformation ReportsConsolidate and provide support in terms of writing the EPG Report; Assist with proof-reading the report; Assist with issues related to printing the report.; Ensure all logistics are in place for the release of the report; Distribute the EPG Transformation report to internal and external stakeholders;
Coordinate travel for the EPG Director and EPG committee and assist with financial administration activities within the Directorate-Monitor expenditure against the allocated budget and report variances; Make travel arrangements for the Director and EPG Committee members; Prepare and assist in processing
travel claims for EPG Committee members and reconcile expenditure in line
with financial policies; Assist with documentation for procuring a service
provider if required; Maintain records of financial transactions and ensure
compliance with relevant policies.
ENQUIRIES :
Ms S Dawad Tel No: (012) 441 3000